WhatsApp Automation for Event Management

EasySocial helps event planners and wedding organizers manage the entire event lifecycle on WhatsApp—from initial inquiries and guest registrations to ticketing, reminders, and post-event feedback. Automate guest communication, send instant updates, manage RSVPs and tickets, and deliver personalized experiences at scale, all from a single WhatsApp automation platform.
WhatsApp Automation for Event Management
From lead generation to post-event engagement - automate every aspect of event planning and management

Complete Event Planning Journey

01

Discovery and Lead Generation

Get discovered by potential clients through Click-to-WhatsApp Ads. AI chatbot instantly showcases services, portfolios, testimonials, and enables direct appointment booking.

  • Click-to-WhatsApp Ads

  • Service portfolio showcase

  • Client testimonial sharing

  • Sample event videos

  • Direct appointment booking

02

Inquiry Management and Booking

Automate inquiry handling with calendar date blocking, requirement collection through WhatsApp forms, and follow-up reminders until confirmation.

  • Automatic calendar blocking

  • WhatsApp Forms collection

  • Automated follow-up reminders

  • Event requirement gathering

  • Booking confirmation workflow

03

Guest Engagement and Invitations

Send WhatsApp invitations to entire guest lists, collect RSVPs, and share real-time event itineraries and updates for enhanced guest experience.

  • WhatsApp invitation broadcasts

  • RSVP collection via forms

  • Real-time itinerary sharing

  • Event update notifications

  • Brand showcase to guests

04

Ticketing and Payments

Simplify ticketing with seat selection, direct WhatsApp payments, and instant QR code ticket delivery with event details for secure access control.

  • Seat/category selection

  • Direct WhatsApp payments

  • QR code ticket generation

  • Instant ticket delivery

  • Secure venue access control

05

Real-Time Event Notifications

Keep attendees informed and engaged with instant updates and announcements through broadcast messages during the event.

  • Live event announcements

  • Session timing updates

  • Break notifications

  • Schedule change alerts

  • Attendee engagement messaging

06

Feedback and Post-Event Engagement

Automate feedback collection from attendees and run follow-up campaigns to maintain relationships and gather insights for future events.

  • Automated feedback collection

  • Post-event surveys

  • Photo & video sharing

  • Follow-up drip campaigns

Guest relationship maintenance

07

Internal Operations & Team Coordination

Streamline event management with internal chatbots for checklist management, task tracking, and vendor/staff coordination.

  • Event checklist management

  • Task tracking automation

  • Vendor coordination

  • Staff communication

  • Manual error reduction

THE JOURNEY CONTINUOUS

Wedding Planning Automation

The Wedding Planning Automation Assistant streamlines the entire wedding journey for both planners and couples. It starts with lead capture and an interactive portfolio showcase to highlight past events and build trust. The assistant then enables consultation booking directly in chat, followed by smart tools for guest invitation management and RSVP collection. Throughout the planning process, it shares real-time updates and reminders, ensuring every detail stays on track. After the celebration, it completes the cycle with post-wedding feedback collection, helping planners enhance their services and nurture future client relationships.
Wedding Planning Automation
FEATURES

Key Benefits for Event Management Businesses

Emergency Services Automation

Complete Event Automation

End-to-end solution covering discovery, planning, execution, and post-event engagement through one intelligent WhatsApp platform.

Superior Guest Experience

Superior Guest Experience

Deliver a smooth and engaging guest journey — from invitations and RSVPs to real-time updates and post-event feedback — ensuring attendees stay informed and connected throughout the event.

Professional Brand Building

Professional Brand Building

Enhance your brand’s image by sharing portfolios, client testimonials, and showcasing services seamlessly, leaving a lasting impression on clients and event attendees.

Operational Excellence

Operational Excellence

Optimize event operations with efficient workflows, improved team coordination, and seamless vendor management, minimizing manual effort and preventing planning errors.

click to ads

Click-to-WhatsApp Ads

Run targeted campaigns that drive potential attendees directly from social media or digital ads into WhatsApp, capturing leads instantly for faster engagement and conversions.

AI-Powered Chatbot

AI-Powered Chatbots

Deploy smart chatbots to handle attendee queries, provide event information, send reminders, and guide guests seamlessly throughout the event journey, reducing manual support efforts.

Catalog & Booking Flows

Smart WhatsApp Flows

Use interactive flows to manage RSVPs, collect attendee information, and gather post-event feedback efficiently — all within WhatsApp for a seamless experience.

Shared Team Inbox

Shared Team Inbox

Coordinate effortlessly with your team by managing all event-related chats, queries, and updates in a single shared inbox for faster responses and better collaboration.

in chat payment

Payment & Ticketing

Manage event payments and ticketing seamlessly with in-chat payment collection and QR code validation for smooth entry and secure transactions.

Real-Time Notifications

Real-Time Notifications

Keep guests and team members informed with instant updates, reminders, and alerts throughout the event for a seamless experience.

Advance analytics

Event Analytics

Measure event success with real-time tracking of attendance, engagement, and feedback, providing actionable insights for future planning.

multiplatform

Multi-Event Support

Easily handle and monitor multiple events at once, ensuring smooth coordination, consistent communication, and efficient management across all your events.

Bulk broad cast

Bulk Broadcasting

Send messages to large audiences simultaneously with ease. Schedule, segment, and personalize broadcasts to maximize engagement and reach across your entire contact list.

No-code Chatbot builders

No-Code Chatbot Builder

Design and deploy chatbots without any coding. Use a visual drag-and-drop interface to create intelligent workflows, automate responses, and manage interactions efficiently.

Get review and followers

Get Reviews & Followers

Automatically collect attendee feedback, encourage reviews, and engage participants to build a loyal community and grow your social following.

Social Event Coordination

The Event Engagement Assistant streamlines every step of guest coordination, making events smooth and memorable. It manages the guest list, sends invitation broadcasts, and handles real-time RSVP tracking to keep organizers updated. Throughout the event, it delivers timely event updates and supports live coordination to ensure everything runs seamlessly. After the celebration, it facilitates photo sharing and sends personalized thank-you messages, creating a complete, engaging, and hassle-free event experience for both hosts and guests.

The Complete Event Planning Solution

With EasySocial, event planners and wedding organizers can transform their entire business operations through one intelligent, WhatsApp-powered platform designed for the events industry.

  • Automate lead generation and client acquisition

  • Streamline guest invitation and RSVP management

  • Simplify ticketing and payment processing

  • Enhance guest experience with real-time updates

  • Reduce manual coordination and errors

  • Build professional brand image

  • Collect valuable feedback for improvement

The Complete Event Planning Solution

Ready to Transform Your Event Planning Business?

Join event planners and wedding organizers nationwide using EasySocial to automate their operations and deliver exceptional experiences through intelligent WhatsApp automation